NRCS ACES Program
Enrollees Portal » Handbook

 

Effective October 22, 2024, NEW Solutions is launching the Concur Travel and Expense System. All NEW travel/training expenses reimbursements are required to be processed through Concur. 

If you have questions on using the Concur System, you can email ConcurSupport@newsolutions.org OR call 703-520-6270 or 703-558-4200 option 5.

Supplies Overview

 
   
Costs of expendable supplies such as business cards, film, film processing, postage, hard hats, safety glasses and other limited safety gear or office supplies are allowable reimbursement items when the guidance below is followed. 
 

Business Cards

Enrollees who have extensive public contact may order 500 or less business cards at a cost of less than $50.00. If possible and within these budgetary guidelines, ask for environmentally, friendly cardboard stock and ink. To receive reimbursement, enrollees should follow the guidelines for ITEMS LESS THAN $50.00. Business cards should NOT contain any logos for either the USDA, NRCS or NEW Solutions, Inc.
The following information should be on the card:
  • Name of enrollee (the phrase "Assisting the USDA-Natural Resources Conservation Service under a Cooperative Agreement with NEW Solutions" must appear under the name of the enrollee)
  • Office address (the words "Agriculture Conservation Experienced Services Program" must appear as part of the address)
  • Office phone and fax numbers
  • E-mail address

Items Less than $50.00

Enrollees who purchase expendable supplies valued at less than $50.00 must create an Expense report in Concur to seek reimbursement. 
 
Attach receipts for items with a unit price of $25 or more. 
 

Items $50.00 or More

An enrollee must request approval to purchase supplies with a unit price of $50 or more. 
  • Create a Request in Concur to obtain approval from your Monitor/Technical Advisor 
  • Once approval is granted, purchase the items.
  • Create an Expense report in Concur to seek reimbursement.
  • Attach receipt(s) to Expense report